Wedding Planning – Helping the Bride and Groom Plan their Wedding Day – Function Room/Restaurant Reception
When deciding on a venue, you may wish to choose a venue that will set up everything for you right down to the food and drinks, or you might like to consider the option of hiring a hall to have the reception in.
If possible, try to choose a venue that is close to the venue that you have chosen for the ceremony. Your guests will not be very happy to have to travel for hours on end just to get to the reception area.
Keep in mind when choosing a venue that it is going to suit all of your requirements, such as a dance floor, is there going to be enough room for everyone to fit in comfortably, is there an area where your band or DJ can use to set up their equipment.
If you are hiring a hall, you will need to book at least 6-8 months in advance, as they are usually hired out all year round not only for weddings but for other functions as well. The caretaker of the hall will gladly show you through the hall at a time that suits both you and the caretaker.
You will be required to pay a security bond, which will be refunded back to you once the hall has been cleaned and left how it was found. The hall is usually hired out on an hourly basis, and if you are lucky they may even give you the first hour for free before they start charging.
Some function centers and restaurants also do package deals, so that you don’t have to do as much work, as they will take care of the decorations, table settings, food and drinks. Once you have decided on the venue, you will need to take care of the menu issue.
Decide on what time of the day you are going to have the guests sitting down for food and drinks. If you are going to arrive at the reception between 2-4pm then you might opt for a wedding tea. If you are going to arrive at the reception from 6pm onwards then it would be best to go for a dinner menu.
There are a number of different types of meals that you can choose from. You may want to have the convenience of having the food brought to your table, this is called a sit-down service. You can also choose the more common buffet style, where the food is put out onto tables and everyone stands in line and helps themselves to whatever it is that they feel like.
Make sure that your menu caters for different diets and special food requirements. It is recommended that you have a mixture of main courses so that there is something to suit everyone’s taste.
Drinks are also important to consider, and it can get quite expensive, especially if you are having a full open bar, this means that all types of alcohol are available for your guests to enjoy. You can take control of the drinks issue yourself and go out and buy how much you think you will need to cater for everyone, including spirits, beers, soft drinks, juice and wines.
Set a limit of how much you are willing to pay for, and if the alcohol runs out then it will be up to the guests if they wish to purchase further drinks on the night.
You will need to make sure that you cater for everyone, as not all guests will be able to drink, as some may be designated drivers, and other guests just may not drink at all.
You can also opt for what is called a cash bar, this means that all other alcoholic drinks other than the wine that is served with dinner will need to be paid for by the guests. This option is great for couples who do not have a big budget for drinks.